What You Will Do
The MPA-CINT group at Los Alamos National Laboratory is seeking a professional, efficient, reliable, experienced and organized Administrative Assistant 4 to provide a wide variety of office related activities to support MPA-CINT group leadership and staff.
The Center for Integrated Nanotechnologies (CINT) is a national user facility funded by the DOE Office of Science to provide research capabilities in nanoscience to a worldwide community of users. The MPA-CINT group stewards the CINT Gateway facility at LANL, which together with the CINT Core facility at Sandia National Laboratory form the entire CINT user facility. Scientific thrusts in CINT include: Nanophotonics and Optical Nanomaterials; Quantum Materials Systems; Soft, Biological and Composite Nanomaterials; and In-Situ Characterization and Nanomechanics. Additional information on the user facility is available at https://cint.lanl.gov.
The selected candidate will be the primary interface to the group office: arranging travel, procurement, providing administrative support to the managers and members of the group, and serving as a point of contact for students and visiting scientists. The candidate is expected to work with minimal supervision and use independent judgement to respond to requests for information. The successful candidate will be responsible for creating a professional, efficient and positive experience for staff, students and visitors. The selected candidate will have a variety of office related activities including but not limited to the following:
Manage calendars for the Group Managers and conference rooms as requested
Serve as a timekeeper for the group
Prepare domestic and foreign travel arrangements
Coordinate domestic and foreign visitors to LANL
Manage incoming and outgoing correspondence/documents/signature items
Serve as a records manager for the group (maintain electronic and hardcopy files)
Order and track supplies for the group, process purchase requests and shipping requests
Execute complex administrative and office-related functions and activities requiring sound judgement
Utilize a high degree of initiative
What You Need
Minimum Job Requirements:
Experience and proven competence performing high-level administrative support and office management with minimal supervision
Computer skills in MS Office Suite (Word, Excel, Outlook, Sharepoint, MS Teams, etc.)
Excellent record of professional behavior, dependability, availability, and punctuality
Demonstrate willingness to provide support in a busy, dynamic office environment and manage interruptions when changing priorities
Demonstrate ability to exercise tact, discretion and use good judgment in dealing with confidential and sensitive matters
Excellent oral, written, and interpersonal skills including grammatical proficiency, formatting, and editing
Demonstrate high level attention to detail and accuracy
Demonstrate strong interpersonal skills providing excellent and professional customer service to individuals at all levels
Ability to support and coordinate special events, projects, and meetings
Education/Experience: Position requires a High School Diploma and 5 years related experience; or, an equivalent combination of education and experience directly related to the occupation.
Desired Qualifications:
Experience in the use of Lab-wide systems including: Oracle, Time and Labor, CMS, UTrain, Concur (travel arrangements/reimbursements), FVTS, WEBEX, etc
Willingness and ability to obtain and use Purchase Card for Program Office; experience with Ariba; ability to serve as Designated Procurement Representative (DPR)
Experience serving as a key/core and government vehicle custodian
Experience collaborating with the student office to facilitate student onboarding and acting as a Student Liaison
Ability to obtain Q-clearance, which normally requires U.S. Citizenship
Location: This position will be located in Los Alamos, NM.
COVID Vaccine: The COVID vaccine is mandatory for all Laboratory employees, on-site contractors, and on-site subcontractors unless granted an accommodation under applicable state or federal law. This requirement will apply to those working on-site, those teleworking, and all new hires.
Position commitment: Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.
Note to Applicants: Along with a resume, applicants must submit a detailed cover letter addressing each of the Required and Desired Qualifications listed above.
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
PPO or High Deductible medical insurance with the same large nationwide network
Dental and vision insurance
Free basic life and disability insurance
Paid maternity and parental leave
Award-winning 401(k) (6% matching plus 3.5% annually)
Learning opportunities and tuition assistance
Flexible schedules and time off (paid sick, vacation, and holidays)
Onsite gyms and wellness programs
Extensive relocation packages (outside a 50 mile radius)
Additional Details
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
No Clearance: Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation or preference, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to [email protected] or call 1-505-665-4444 option 1.
Employment Status Full Time