The Grants Manager will assist PIs in preparing, assembling proposals. The Grants Manager will interact with other entities & departments to facilitate proposals & reporting. The Grants manager will independently manage budget responsibilities for projects as well as monitor terms of agreements for compliance purposes & communicate with appropriate parties as needed as a resource to the department & PIs.
Chemistry is the intellectual home to over 250 students, post-docs, and faculty members working in a wide range of specializations, as well as the interdisciplinary fields of chemical biology, structural biology, molecular toxicology, materials chemistry, and nanotechnology. Close collaboration with the School of Medicine, School of Engineering and other departments within the College of Arts and Science-particularly the departments of biological sciences and physics—provides valuable opportunities to not only excel in the traditional disciplines of chemistry but also investigate the many ways that chemistry intersects with other fields.
Duties and Responsibilities
Assist faculty in preparing and assembling grant proposals/contracts in compliance with sponsor, University, and federal guidelines and deadline. Assist faculty in determining requirements, deadlines and time management for responses to PAs/RFAs or general application submissions in a proactive manner. Coordinate multiple applications under absolute deadlines. Work in a collaborative manner with the Principal Investigator and Sponsored Programs Administration, throughout the application process to achieve a professional document for submission. Responsible for COEUS proposal preparation, routing and submission; obtaining appropriate signatures for Conflict of Interest Forms through PEER web application. Assist with assembly of the original application to submission Interact with other departments and agencies to facilitate the development, submission, and administration of grant proposals. Responsible for tracking and receiving back confirmation of submitted application from Grants and Contracts. Provide outside departments with ancillary data as requested. Independently manage budget responsibilities for grants. Responsible for competing or revised grant applications in preparing initial and extended budgets, including indirect cost calculation Review budget details with Faculty, including: personnel, effort allocated and overall expenses, ensuring consistency with Office of Grants and Contract Administration criteria. Prepare and submit budget revisions, advising relevant lab and administrative staff of financial updates. Prepare progress reports to the PI detailing personnel, effort allocation and overall expenses. Serves as a resource for the department. Forwards potential funding opportunities to PIs/staff whether specific to a PIs research or general for all PIs. Keeps abreast of new/updated agency policies, procedures, deadlines and timeframes of new initiatives by working closely with AO. Attends all training offered by the SPA as well as reading online/published materials (i.e. NCURA newsletter, NIH online updates) Keeps AO and PIs informed of any material changes. Provide PI information on obtaining forms for submitting: New Animal or IRB protocol requests (NOI), Annual Surveillance Forms, Salary only approvals, etc Oversee information sharing with relevant departmental personnel, including administrative & financial department core staff Monitor terms and agreements of grant awards for compliance Assist PI with RPPR/progress report submission procedures ensuring accuracy of all reporting information Responsible for getting RPPR/progress reports as well as COEUS/PEER application submitted to SPA for review and final submission. Monthly review of all active protocols ensure all are current with institutional offices Works collaboratively with the Financial Unit Manager (FUM) to ensure compliance with award guidelines during the expense approval process. Assists AO with budgetary responsibilities Assemble data and compile drafts, outlines and graphic materials for financial presentations Perform budget related duties of a complex and confidential nature in support of the department in accordance with University policies and procedures. Other duties as assigned Qualifications A Bachelor’s degree from an accredited institution of higher education, or the equivalent in experience, is necessary. Three years of directly related experience is necessary. Proven self-direction but capable of working within a group is necessary. Evidence of problem-solving skills and critical thinking are necessary. Two years' experience of COEUS, Federal sponsor systems, including era Commons & Fastlane, strongly preferred. One year experience in other Vanderbilt University systems, including Oracle, Business Intelligence, strongly preferred. Commitment to Equity, Diversity, and Inclusion At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education. Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities and protected veterans are encouraged to apply. Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.
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