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Fiscal Coordinator

Fiscal Coordinator Department of Bioengineering The George Mason University Department of Bioengineering, within the College of Engineering and Computing (CEC), seeks a motivated, critical thinker with outstanding communication and organizational skills for a Fiscal Coordinator position.

George Mason has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason’s academic and culturally inclusive environment. About the Department:
Mason’s bioengineering department,, has 13 faculty members whose research can be divided into four pillars: biomedical imaging and devices, computational biomedicine, biomaterials and nanomedicine, and neurotechnology and computational neuroscience. Newly constructed research facilities in these focus areas opened in 2018. Bioengineering faculty research is funded by a number of federal agencies, including the National Institutes of Health, National Science Foundation, Department of Defense, and the United States Department of Veterans Affairs. These agencies and other sources bring the department’s active research funding total to more than $20 million. Undergraduate enrollment in the thriving ABET-accredited undergraduate program totals more than 210 students. A relatively new, rapidly growing PhD program and a new master’s program (launched in 2018) complete the academic offerings. The department has several growing partnerships with regional centers such as the Inova Center for Personalized Health (ICPH, which includes the Center for Surgery and Bioengineering Research, and the Genomics and Bioinformatics Research Institute. About the Position:
This position will work independently and collaboratively with the Department of Bioengineering’s faculty, staff, and Lab Manager, the CEC Director of Finance, and other departments across the university as it relates to the position. The Fiscal Coordinator reports to the Chair of the Department of Bioengineering.
Under the direction of the department chair, this position is responsible for the daily coordination and execution of administrative and fiscal operations in support of the academic and research activities of the department, and ensuring that the service needs for both faculty and students are met. Key responsibilities include, but are not limited to: Fiscal Purchase for all BIOE labs to include instructional labs (13), make routine office supply purchases as directed; Make purchases using eVA and a purchase card; Maintain records of all purchases and allocate the purchases to Orgs/Funds associated with the department; In coordination with the Chair, manage the department budget and financial resources, to include monitoring the budget, reconciling approximately 20 department accounts, and resolving related budget issues; and In coordination with the Chair, manage department’s foundation accounts, to include tracking activity and account changes.

Administrative Issue swipe and key access requests; Manage space and office needs for incoming faculty and other employees; Maintain faculty files and records consisting of official and confidential information; Initiate faculty travel authorizations and reimbursements to ensure forms are routed and approved in accordance with university policies; Assist the Administrative Assistant with department events; Provide administrative support to Chair, Associate Chair, and department; Must effectively handle multiple responsibilities simultaneously and meet deadlines, often under pressure, while maintaining flexibility regarding changes in priorities; Ensure compliance with State and GMU regulations and procedures on the above tasks; and Manage daily office administration in collaboration with the Administrative Assistant. Required Qualifications:
Bachelor’s degree in a related field; or a combination of education and experience in fiscal matters; Considerable (typically 3+ years) administrative experience; Ability to take initiative and complete projects and/or assignments with minimal supervision; Experience with financial processes to include purchase requisitions, budgeting, travel reimbursements, and account reconciliation; Proficiency with Microsoft Office Suite software, including word processing, spreadsheets, and e-mail applications; Demonstrated ability to learn and utilize new computer applications and electronic systems for accounting, travel, room booking, workflow, scheduling, etc.; Exceptional verbal and written communication skills and strong organizational abilities; Ability to interpret and apply policies, procedures and guidelines to office work; Strong customer service skills, diplomacy skills, and the ability to work with a wide range of constituencies in a diverse community; Ability to analyze and solve problems, effectively prioritize tasks, take initiative, and work independently; and Demonstrated experience in coordinating and planning events.
Preferred Qualifications:
Completion of advanced course work past the Bachelor’s degree; Experience with budget analysis; Three years of relevant experience with fiscal and human resources responsibilities; Knowledge of university procedures, policies, regulations, and systems; Familiarity with higher education environment; Knowledge and experience with eVA; Demonstrated experience in a customer service position and demonstrated office experience; and Openness to constructive feedback.
A Force for Innovation in the Heart of Northern Virginia’s Technology Corridor
The College of Engineering and Computing (CEC) at George Mason University is comprised of the Volgenau School of Engineering and a new School of Computing. The College is a fast-growing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education, the College boasts more than 9,100 students in 37 undergraduate, master’s, and doctoral degree programs, including several first-in-the-nation offerings. Of the 271 full-time faculty who comprise the College, 91 are tenured, 59 are tenure-track, 89 are instructional faculty, and 32 are research faculty. As part of a nationally ranked research university, its research teams expended more than $75 million in sponsored research awards in the past year and has projects with over $400 million in current and anticipated awards. The College stands out for its leading research in areas such as artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, community-based healthcare, autonomous systems, 5G/Next G communications, systems architectures, computational biomedicine, advanced materials and manufacturing, sustainable infrastructure, and more. The College encourages multidisciplinary research and provides ample opportunity for faculty to work with other disciplines.
George Mason University is the largest and most diverse public research university in Virginia, with an enrollment of over 39,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. Mason has campuses in Fairfax, Arlington, and Prince William. Its proximity to Washington, D.C. provides unmatched geographical access to a number of federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. The region is consistently rated as being among the best places to live in the country, and has an outstanding local public school system.
In conjunction with Amazon’s decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing. George Mason University has committed to accelerate its plans to grow its capacity in computing and high-tech fields. Among the exciting initiatives being undertaken by the university are the launch of the Institute for Digital InnovAtion, a university think tank and incubator to serve the digital economy, and the expansion of its Arlington Campus with a planned 400,000 square foot building that will house the new Institute for Digital InnovAtion. These initiatives reflect hundreds of millions of dollars in new investment by Mason that will rapidly elevate the university’s already leading national position in computing and related areas. Special Instructions to Applicants For full consideration, applicants must complete the online application at for position number 02564z; and attach a cover letter, resume, and a list of three professional references with contact information. Full consideration will apply to applicants who submit their completed application by December 13, 2021; however, review of applications will continue until the position is filled. For Full Consideration, Apply by: December 13, 2021

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